Our client, an established service provider, is seeking an Office Administrator to join their team.

The Office Administrator will provide general office management support, clerical support in difference service lines as well as ad hoc reception duties.

Main Responsibilities

Process invoices, bookkeeping, maintaining budget book
Supporting procurement and vendor management
Booking flights, accommodation, visa applications and travel insurance
Scheduling meetings when required
Booking external vendors when required
Assisting office maintenance, upkeep & facility servicing
Support organising internal & external events
Help in coordinating & recording fire drills
Supporting supplier relationship management
Supporting service lines with clerical duties from time to time depending on season and workload.
Preparing Audit reports and financial statements
Handling of telephone calls, both incoming and outgoing.
Greeting and directing clients visiting the office for meetings.
Taking and retrieving messages for various personnel.
Receiving, sorting, and forwarding incoming mail.
Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Assisting in the ordering, receiving, stocking, and distributing office supplies.
Assisting with other related clerical duties such as printing, filing, photocopying, scanning, and binding.
Preparing meetings & training rooms

Main Requirements:

Good standard of education, preferably at Advanced Level
Qualifications in administration or secretarial subjects would be considered an asset.
Proficient in Microsoft Office applications, particularly Word and Excel
Excellent communication skills in English (understanding Maltese is considered an assest)
Highly organised and detail-oriented
Able to multitask and prioritise effectively
Be a good team player and a people person
Pleasant personality with a client-oriented mindset
Flexibility to accommodate the firm’s work exigencies

Interested? Apply directly!

Office Administrator

Job Description