Junior Administration Officer

AIMS International Malta is currently supporting one of our clients in the recruitment of a Junior Administration Officer in Valletta.

Our client is a reputable group of companies offering hotel, restaurant, and crew management services for both seagoing and river cruise vessels. They are recognised as one of the cruise industry’s leading service providers worldwide.

Our client is looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management with relevant knowledge and quality service. They should be professional, polite, and attentive while also being accurate. They should be always prepared, alert and willing to meet each challenge directly. Candidates must have excellent computer skills and excel in both verbal and written communication. Most importantly, candidates should have a genuine desire to anticipate and attend to the needs of others.

Location: Valletta (on-site, no WFH available)

Schedule: Monday to Friday, from 7:30 AM to 4:00 PM

Salary: €20,000–€26,000 gross per annum, depending on experience.

Must-have: Excellent command of English and good working knowledge of Outlook, Word and Excel.

Responsibilities

• Ensure accurate and timely reporting
• Communication with the Maltese Social Security System, Tax and Health Departments
• Systematic updating of the company’s HR Software System
• Daily communication with Crewing and Payroll Departments in the Cyprus Office via email and telephone
• Ensuring all necessary documents for crew registration are in hand; chasing any missing information and ensuring all is in order
• Assist with on-boarding new employees
• Maintain office supplies and monitor levels of stock
• Maintaining and updating contacts lists
• Develop and maintain a project and activity system to ensure that all deadlines and obligations are met as scheduled
• Ensure that the office business activities continue when the management is out of the office
• Maintain up-to-date and accurate filing system
• Maintain the confidentiality of all information received, or within the scope of the position or, as assigned, office budget or account activity
• Arrange necessary repairs for any electronic equipment
• Provide general office support as necessary

Requirements

• Must have: good working knowledge of Outlook, Word and Excel.
• Proven experience as an Office Administrator or similar
• Strong proficiency with computers, phones and office equipment
• Calendar management
• Computer literate (Windows environment)
• Excellent written and verbal communication skills in English
• Ability to multi-task and prioritize deadlines
• Handling personal, sensitive and confidential information with discretion
• Use teamwork to do the job better, faster, smarter

About Us

AIMS International Malta, previously known as Papilio Talent was founded in 2020 and has quickly forged a reputation as one of the leading firms for Executive Search, Talent Development and Recruitment Services in Malta. We are based in the city of Valletta, a historic world heritage site that is the capital of Malta.As a trusted recruitment partner for a wide range of clients in Malta, we specialise in recruiting professionals within various roles and we assist in cross-border searches by looking for candidates that wish to work in Malta or assist Maltese companies looking to expand their operations overseas.