Our client is looking for a Front Office Administrator who will be responsible for managing the day-to-day front desk operations and providing comprehensive administrative support across the organisation.

Responsibilities

Welcome visitors and manage front desk operations
Answer, screen, and direct incoming phone calls and emails
Schedule and coordinate appointments, meetings, and meeting room usage
Provide general administrative and front office support to the organisation.
Assist with internal announcements and company notices
Coordinate communication between departments and teams
Maintain accurate office records, filing systems, and documentation
Monitor office supplies and place orders when required
Manage calendars for managers or teams as needed
Coordinate domestic and international travel arrangements
Support the planning and execution of internal company events
Manage procurement of company merchandise.

Requirements

Proven experience in an administrative or front office role
Strong communication and interpersonal skills
Excellent organisational and time-management abilities
Proficiency in MS Office (Word, Excel, Outlook)
Professional appearance and positive, service-oriented attitude

Benefits

€500 yearly allowance that can be utilized as follows:
Parking at Portomaso
Health Support
Wellness
Education

About Us

AIMS International Malta, previously known as Papilio Talent was founded in 2020 and has quickly forged a reputation as one of the leading firms for Executive Search, Talent Development and Recruitment Services in Malta. We are based in the city of Valletta, a historic world heritage site that is the capital of Malta.As a trusted recruitment partner for a wide range of clients in Malta, we specialise in recruiting professionals within various roles and we assist in cross-border searches by looking for candidates that wish to work in Malta or assist Maltese companies looking to expand their operations overseas.

Front Office Administrator

Job Description