A well-established investment banking company is looking for a highly organised Executive Assistant/Corporate Secretary to support their Senior Management. The ideal candidate will work in a fast-paced, high-standard environment, often dealing with sensitive or strategic information. This role requires accurate and timely minute-taking during meetings and assisting with general secretarial duties.

This is an office-based role with a salary up to €35K.

Please note that for this role, we can only consider candidates who are based in Malta.

Role & Responsibilities

Take clear and accurate notes from dictation, then type and format them to a high standard

Draft and prepare formal documents, reports, letters, SOPs, presentations, and emails as required

Attend meetings, take minutes, and follow up on action points

Always maintain confidentiality of documents and information

Assist with calendar management, scheduling meetings, and occasional client communication

Keep digital and physical filing systems organised

Education, Skills & Experience

Proven experience in a similar Executive Assistant or secretarial role in Malta

Excellent English writing skills with strong attention to detail

Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)

Fast and accurate typing and transcription skills

Organised with excellent time-management skills

Able to work independently, multitasker with the ability to respect tight deadlines

Discreet and honest when dealing with sensitive information

Previous experience in consulting, legal, or professional services environments are a plus

Familiar with business or corporate governance language and documents

About the role

Salary up to €35K

Monthly appraisals

Office based

Continuous development opportunities

Apply with your detailed CV in English, please.

JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

Salary: €25,000-35,000 per year

Executive Assistant/Corporate Secretary

Job Description