Personal Assistant

We are looking for a reliable, highly organised, and proactive Personal Assistant to support senior management within our growing property business. This role is ideal for someone who thrives on organisation, enjoys variety in their work, and can manage multiple priorities with discretion and efficiency. The position offers flexibility, responsibility, and long-term growth potential.

The Role

As Personal Assistant, you will provide day-to-day administrative and operational support, helping ensure the smooth running of both professional and organisational tasks.

Your responsibilities will include:

Managing diaries, schedules, and appointments

Handling emails, calls, and correspondence on behalf of management

Coordinating meetings, viewings, and internal follow-ups

Assisting with documentation, contracts, and confidential records

Supporting recruitment, onboarding, and internal coordination when required

Liaising with staff, clients, and external contacts

Handling general administrative and organisational tasks to support daily operations

What We’re Looking For

Excellent organisational and time-management skills

High level of discretion and professionalism

Strong communication skills, both written and verbal

Ability to multitask, prioritise, and work independently

Confident with basic office systems and digital tools

Fluency in English; knowledge of Maltese or other languages is an asset

What We Offer

Full-time position

Trusted role working closely with senior management

Supportive and professional working environment

Training and ongoing development

Opportunity to grow within a fast-growing property business

If you are organised, dependable, and enjoy supporting leadership in a dynamic environment, we would love to hear from you.

About Us

Company Description

QuickLets is a locally based Real Estate Letting Specialist and the only company on the island that focuses solely on property rentals. With a well-trained, flexible, and down-to-earth team, we have vast knowledge of the industry. Our advanced website and use of the latest technology allow us to offer superb service to all clients. Our mission is to make renting property in Malta as simple and easy as possible for both tenants and landlords. QuickLets provides a user-friendly experience, directing clients to popular locations, hot properties, and allowing landlords to manage their listings directly.

Personal Assistant

Job Description