FULL TIME
IR-RABAT, GHAWDEX, MALTA
FULL DAY
29 October 2026
Ref: 456650

We are seeking to recruit a Personal Assistant & Administrator.

Office Management:

Order and restock office supplies.
Maintain clean and organized workspaces. Communications:
Answer incoming phone calls, reply to emails, and direct inquiries.
Greet and assist visitors.
Sort and distribute incoming mail, packages, and correspondence. Scheduling and Coordination:
Schedule meetings and manage calendars.
Prepare meeting agendas and coordinate internal corporate events. Administrative and Financial Support:
Maintain and update physical and digital filing systems and databases.
Perform basic bookkeeping tasks like tracking expenses, processing invoices, and preparing reports.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

ISCED Level: Short-cycle tertiary education - Level (5)

Competencies

Code, file and archive documents
Copy documents
Create administrative dossiers. Check data, updates, returns to sender or reminders
Enter and lay out documents. Forward and file documents
Manage stock; record shortages; place orders
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Register, sort and stamp correspondence
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Welcome people and identify their demands

Past Experience

Occupation

Experience(months)

PERSONAL ASSISTANT (PA), ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS

Driving Licences

No Driving Licenses required for this vacancy

Apply

Please be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.

Message to employer

You must complete the account profile creation to be able to apply for a course.

Salary: €11,936 per year

Personal Assistant & Administrator

Job Description