Property Manager & Administrator

Full-Time | Gozo, Malta

Salary: €2,000 gross per month

About the Role

We are looking for an organised, proactive and reliable Property Manager & Administrator to join our growing property management business in Gozo.

We manage approximately 50 short-let properties across the island. The role involves coordinating day-to-day operations, communicating with guests, organising maintenance and cleaning, and ensuring that our properties are properly maintained and running smoothly.

This is primarily an administrative and coordination role, requiring someone who is comfortable juggling multiple tasks, solving problems and taking responsibility for seeing things through.

Key Responsibilities

Manage day-to-day guest communications, enquiries and reported issues.
Coordinate maintenance visits and liaise between guests, technicians and property owners to arrange access and resolve problems.
Organise and coordinate cleaners, inspections and property maintenance.
Carry out property visits and inspections to ensure properties are clean, properly equipped and maintained to a good standard.
Identify problems, follow up on outstanding issues and ensure they are resolved.
Coordinate check-in and check-out requirements and ensure properties are ready for incoming guests.
Assist with onboarding new properties and coordinating the necessary preparations.
Maintain spreadsheets, records and internal task lists.
Handle general administrative duties and help ensure the smooth running of daily operations.

Essential Requirements

Based in Gozo.
Valid driving licence and ability to travel between properties. Own car is an advantage but not essential.
Fluent in English, both spoken and written.
Good computer skills, including Word, Excel or Google Sheets, email and basic applications.
Excellent organisational and time-management skills.
Ability to multitask and coordinate several ongoing tasks.
Good communication and problem-solving skills.
Ability to work independently and take initiative.

Desirable Experience

Previous experience in administration, logistics, operations coordination or property management.
Experience coordinating people, appointments and schedules.
Background in hospitality or a similar service-based industry.

Working Arrangements

Full-time position.
Five or six working days per week, with weekend work forming part of the normal rota and days off during the week.
Flexible working arrangements are required due to the nature of the business. Guest requirements and operational issues do not always fall within traditional office hours.
A probationary period will apply.

The Ideal Candidate

We are looking for someone who is highly organised, responsible and able to work independently.

You should be comfortable managing multiple tasks, coordinating different people, prioritising urgent matters and finding solutions without needing constant supervision.

Most importantly, you should take ownership of your responsibilities and ensure that things are followed through to completion.

What We Offer

Full-time employment.
Fixed salary of €2,000 gross per month.
A varied role within an established and growing business.
Opportunity to take on responsibility and develop with the company.

How to Apply

Please submit your CV together with a brief description of your relevant experience, particularly in administration, logistics, coordination or property management.

Administrator & Property Manager (Gozo Based)

Job Description