Fleet Service & Parts Coordinator

We are seeking a highly organized and knowledgeable Fleet Service & Parts Coordinator to oversee the maintenance, servicing, and inventory management of our fleet.

In this role, you will be responsible for ensuring minimal downtime of both heavy plant machinery and commercial light vehicles. You will directly manage spare parts stock control, leveraging your strong mechanical familiarity with leading machinery and automotive brands. Additionally, you will oversee fleet insurance policies, renewals, and claims to ensure complete operational compliance.

Key Duties & Responsibilities

• Fleet Maintenance Scheduling: Plan, schedule, and track preventative maintenance and routine servicing for all company vehicles and machinery to guarantee safety and operational readiness.
• Parts Sourcing: Identify, source, and order correct replacement parts and consumables for heavy machinery (CAT, XCMG), heavy commercial vehicles (DAF), and light commercial vans/trucks.
• Insurance & Compliance Management: Manage company fleet insurance policies, coordinate annual renewals, process accident claims, and ensure all vehicles maintain valid coverage and regulatory compliance.
• Documentation & Compliance: Maintain precise digital logs of vehicle service histories, parts orders, inventory counts, warranties, insurance claims and maintenance expenditures.

and maintenance expenditures.

Fleet Profile Portfolio

The successful candidate will manage parts and scheduling across a robust fleet including:

• Heavy Earthmoving Machinery:
• Heavy Commercial Trucks:
• Light Commercial Vans & Pickups

Requirements

• Proven experience as a Fleet Coordinator, Parts Counter Specialist, Workshop Planner, or similar role within construction, logistics, or automotive sectors.
• Deep knowledge of parts identification and technical specifications for heavy machinery heavy commercial vehicles and commercial vans
• Strong inventory management skills with experience maintaining optimal safety stock and performing physical audits.
• Proficiency in fleet management software, inventory tracking systems, or MS Excel.
• Excellent communication and coordination efficiently with mechanical teams.
• A background in automotive/heavy plant mechanics or parts interpretation is highly desirable