Fleet Maintenance Administration Clerk

The Fleet Maintenance Administration Clerk will be responsible for receiving, inspecting, storing, and dispensing automotive parts in accordance with established procedures. Furthermore, this role encompasses completing and maintaining any related paperwork and documentation as required.

About Express Group

Express Group is one of Malta’s leading transport and logistics companies, providing comprehensive logistics solutions through road, sea and air freight, warehousing, distribution and specialised transport services.

With decades of experience and an extensive international network, we are committed to delivering reliable, efficient and innovative logistics solutions to our customers.

At Express Group, our people are at the heart of our success. Guided by our core values of excellence, experience and expertise, we promote a culture of teamwork, professionalism and continuous development.

As part of our #WeAreOrange family, you will have the opportunity to grow professionally and contribute to a company that takes pride in its commitment to delivering trust.

Key Responsibilities:

• Administrative Support

  • Provide day-to-day administrative and clerical assistance to the Head of Department

  • Prepare, organise and maintain accurate departmental documentation, correspondence and reports.

  • Handle emails, telephone calls and general administrative enquiries.

  • Assist with scheduling meetings, appointments and departmental activities.

  • Ensure compliance with company policies, procedures and health and safety requirements.

  • Maintain effective communication and professional working relationships.

  • Perform any other reasonable duties assigned by the Head of Department in line with departmental requirements.

• Operational Support and Coordination

  • Assist the Head of Department in coordinating daily operational activities.

  • Liaise with internal departments, employees, suppliers and external stakeholders.

  • Follow up on pending tasks, requests and operational matters to ensure timely completion.

  • Assist with the coordination of materials, supplies and services when required.

  • Support the preparation and updating of work schedules and operational records.

  
  

Required Experience and Skills:

• Minimum of one (1) year’s proven experience in an administrative or clerical role

• Minimum secondary-level education; additional qualifications in administration or business studies would be advantageous.

• Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.

• Good written and verbal communication skills in English.

• Ability to maintain accurate records and manage documentation efficiently.

• Experience within an engineering, transport, logistics, or technical environment would be considered an advantage.

What We Offer:

• The opportunity to be part of a dynamic, supportive and professional team.

• Career development and growth opportunities within the company.

• Health Insurance Policy.

• Employee Career Development Scheme.

• Employee discounts.

• Employee Referral Scheme.

Interested in Joining Us?

Submit your updated CV by 3rd December 2026.

Express Group is an equal opportunity employer. All applications will be treated with strict confidentiality.