About the role

Armstrong Operations Ltd is looking for someone to be the heart of our Malta office. You'll keep the office running, help build a positive team culture, and give our management team hands-on admin support so they can focus on running the business.

Key responsibilities

Office management (approx. 40%)

Run the Malta office day-to-day, including facilities, cleaning, maintenance and local suppliers.

Order and manage office supplies, kitchen stock, equipment and furniture.
Act as first point of contact for visitors, deliveries, post and general enquiries.
Coordinate with the landlord, IT support, security and other service providers.
Keep office budgets, invoices and supplier contracts in order, and pass them to the Finance team.
Keep health and safety, access control and office policies up to date.
Help with onboarding and offboarding: desks, equipment, access cards and welcome packs.
Mood manager / workplace culture (approx. 30%)

Plan and run team events, such as breakfasts, after-works, team days, holiday celebrations and milestones.

Mark birthdays, work anniversaries and personal occasions across the team.
Keep the office welcoming, with a good atmosphere, a stocked kitchen and a tidy shared space.
Collect regular feedback from staff and suggest ways to improve wellbeing and engagement.
Support internal communications, such as newsletters, announcements and the office noticeboard.
Help new starters feel welcome and settle into life at the office.
Be an approachable, positive presence everyone can turn to.
Junior PA to the management team (approx. 30%)

Manage calendars, book meetings and coordinate schedules across the management team.

Book travel, hotels and transfers for trips to and from Malta, and prepare itineraries.
Prepare meeting materials, take minutes and follow up on action points.
Organise board meetings, management meetings and visits from colleagues and partners, including rooms, catering and logistics.
Help with general business admin, filing documents and KYC / DD across the companies.
Process expense claims and keep records and filing organised.
Handle confidential information with complete discretion.

Who you are

You have 1–3 years' experience in office administration, reception, hospitality, events or PA work.
You speak and write English fluently. Other languages are an advantage.
You're highly organised and can juggle many tasks and changing priorities.
You're warm, energetic and sociable, and you like making people feel looked after.
You're confident with Microsoft 365 / Google Workspace and calendar tools.
You're proactive, spot what needs doing, and do it without being asked.
You're discreet, reliable and trustworthy with confidential matters.
You're flexible and hands-on, and no task is too small.
You're eligible to live and work in Malta.

What we offer

A varied role at the centre of our Malta office, working closely with senior leadership.
The chance to shape the office culture from day one.
Room to grow into an Office Manager, Executive Assistant or HR role.
Medical insurance.
Gym membership.
Laptop, headset, monitors and all other relevant equipment.
Drinks, snacks and Thursday lunch at the office.

How to apply

Submit your CV and a short cover letter via the Apply button.

Office & Culture Coordinator

Job Description