Administrative Clerk

About the Role

We are looking for an organized, detail-oriented Administration Clerk to provide comprehensive administrative and operational support to our Director and Head of Fleet Maintenance. In this role, you will play a key part in coordinating daily departmental activities, maintaining accurate records, and ensuring smooth operational workflows.

Key Responsibilities

Administrative Support:

• Provide day-to-day administrative and clerical assistance to the Head of Department.
• Prepare, organize, and maintain departmental documentation, correspondence, and reports.
• Handle emails, telephone calls, and general administrative inquiries.
• Assist with scheduling meetings, appointments, and departmental activities.
• Ensure compliance with company policies, procedures, and health & safety requirements.
• Maintain effective communication and professional working relationships across teams.

Operational Support & Coordination:

• Assist in coordinating daily operational activities within the Fleet Maintenance department.
• Liaise with internal departments, employees, suppliers, and external stakeholders.
• Follow up on pending tasks, requests, and operational matters to ensure timely resolution.
• Assist with the coordination of materials, supplies, and external services as required.
• Support the preparation and updating of work schedules and operational records.

Requirements

• Experience: Minimum of one (1) year of proven experience in an administrative or clerical role.
• Education: Minimum secondary-level education; qualifications in Administration or Business Studies are considered an advantage.
• Technical Skills: Strong working knowledge of MS Office applications, particularly Excel, Word, and Outlook.
• Languages: Excellent written and verbal communication skills in English.
• Competencies: Strong organizational skills, keen attention to detail, and the ability to manage documentation efficiently.
• Asset: Prior experience within a transport, logistics, engineering, or technical environment is highly regarded.

Work Location Requirement

• Candidates must be currently residing in Malta with valid authorization to work.