Junior Crewing Administrator

Job purpose

To assist the Crewing & Operations Manager in providing an efficient HR and office support to Asset V and any associated companies and manage the resources available to the Asset V Group.

Key Accountabilities

• Provide an effective service for all clients
• Manage Payroll and Personnel elements of new and present clients implementations
• Ensure that contracts of Employment and all other letters relating to employment are sent to employees within agreeing timeframes, as per the client Service Level Agreements.
• Monitor and record as appropriate the return of signed documents, contracts
• Liaise with clients and/or accounts department to ensure timely receipt of funds and payment of payroll liabilities
• Compliance with and contribution to the continuous improvement of procedures and work instructions
• Ensure that you remain aware of the relevance and importance of your activities and how they contribute to the achievement of the Company quality objectives
• Filing and scanning as appropriate for all of the above functions
• Assist with preparation of regular and ad hoc reports for management and clients
• Assist and/or cover for other members of staff when required
• Typing letters and other documents as appropriate for all of above functions
• Data inputting and reconciliations of payrolls
• Liaise with clients and employees
• Liaise with relevant authorities as required
• Assist with all telephone enquires in an efficient manner
• Administrative duties including keeping all filing up to date for complete records
• Manage Clients documents inventory, ensure that all documentation, certifications are relevant and updated
• Maintain accurate and confidential records
• Continually update and improve work instructions/procedures

Personal criteria:

· Good organizational skills an ability to prioritize tasks and work to deadlines

· Ability to work on own initiative

· Good interpersonal skills

· Attention to detail and accuracy

· Experience of office systems including word, outlook, excel

· Basic understanding of bookkeeping

· Basic understanding of payroll

· Willingness to learn through formal / informal training

· Willing to be flexible with working hours in order to cover team holidays, etc.