Job purpose

To assist the Crewing & Operations Manager in providing an efficient HR and office support to Asset V and any associated companies and manage the resources available to the Asset V Group.

Key Accountabilities

Provide an effective service for all clients
Manage Payroll and Personnel elements of new and present clients implementations
Ensure that contracts of Employment and all other letters relating to employment are sent to employees within agreeing timeframes, as per the client Service Level Agreements.
Monitor and record as appropriate the return of signed documents, contracts
Liaise with clients and/or accounts department to ensure timely receipt of funds and payment of payroll liabilities
Compliance with and contribution to the continuous improvement of procedures and work instructions
Ensure that you remain aware of the relevance and importance of your activities and how they contribute to the achievement of the Company quality objectives
Filing and scanning as appropriate for all of the above functions
Assist with preparation of regular and ad hoc reports for management and clients
Assist and/or cover for other members of staff when required
Typing letters and other documents as appropriate for all of above functions
Data inputting and reconciliations of payrolls
Liaise with clients and employees
Liaise with relevant authorities as required
Assist with all telephone enquires in an efficient manner
Administrative duties including keeping all filing up to date for complete records
Manage Clients documents inventory, ensure that all documentation, certifications are relevant and updated
Maintain accurate and confidential records
Continually update and improve work instructions/procedures

Personal criteria:

· Good organizational skills an ability to prioritize tasks and work to deadlines

· Ability to work on own initiative

· Good interpersonal skills

· Attention to detail and accuracy

· Experience of office systems including word, outlook, excel

· Basic understanding of bookkeeping

· Basic understanding of payroll

· Willingness to learn through formal / informal training

· Willing to be flexible with working hours in order to cover team holidays, etc.

Junior Crewing Administrator

Job Description