We are looking for a professional and highly organised Receptionist & Office Administrator to join a busy office environment in Malta and become the first point of contact for visitors, clients, and stakeholders.

In this role, you will play an important part in creating a welcoming and professional atmosphere while ensuring that daily administrative and office operations run smoothly and efficiently. The successful candidate will be responsible for managing reception duties, handling incoming communications, coordinating meeting room schedules, and supporting a range of office administration activities. You will also help maintain a well-presented workplace by overseeing office supplies, facilities coordination, deliveries, and general organisation.

Working closely with colleagues and external service providers, you will contribute to a productive and efficient working environment while assisting with documentation, record keeping, and logistical arrangements. We are seeking an individual who enjoys interacting with people, takes initiative, and can effectively balance multiple responsibilities in a fast-paced setting. Strong organisational skills, attention to detail, and a proactive mindset are essential for success in this position. Candidates should possess excellent verbal and written communication skills in English, with Maltese language skills considered a strong advantage. Confidence in using Microsoft 365 applications and general office systems is also required. Previous experience in reception, office administration, customer service, or a similar support role will be beneficial, although candidates with the right attitude and aptitude will also be considered.

A valid driving licence is required. This opportunity is ideal for someone who enjoys variety in their work, takes pride in delivering exceptional support, and is committed to maintaining high standards of professionalism. If you are a dependable team player with a positive attitude and a passion for organisation, we would be delighted to hear from you.

Interested in receiving more information, can do so by contacting marina.pages@reed.com or +356 9908 1461.

Receptionist & Office Administrator

Job Description