The Reception & Office Coordinator will be responsible for overseeing front-office operations, providing administrative support across various departments, and ensuring the smooth day-to-day running of the office.

Responsibilities

Manage front desk operations, reception duties, and visitor coordination
Handle incoming calls, emails, and day-to-day office communication
Maintaine office organisation, supplies, groceries, and general inventory orders
Manage filing, scanning, and accurate document and database records
Coordinate bookings, rentals, and client viewings
Process work permit applications and related administrative documentation
Provide administrative support for audits, accounts, and internal projects
Organise company events, meetings, and followed up on action items and deadlines
Assist with marketing activities, newsletters, social media, and promotional materials
Liaised with external suppliers, designers and marketing suppliers
Help maintain company website and social media updated
Support onboarding of new employees and HR administration
Monitor and maintain office health & safety documentation
Coordinate travel bookings, appointments, and schedules when required

Requirements

Excellent command of English and Maltese
Italian language knowledge will be considered an asset
Valid driving licence is required
Professional and presentable demeanour
Proficiency in Microsoft Office
Availability during weekends or after office hours may occasionally be required in exceptional or urgent situations

About Us

Konnekt:

Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.

At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.

Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

Reception & Office Coordinator

Job Description