A proactive and well-organised Office Administrator is required to ensure smooth day-to-day operations, act as the first point of contact for visitors and callers, and provide administrative support across the business. The role covers a mix of front-of-house, office management, and coordination duties, with direct involvement in supporting partners, staff, and internal departments.

The Main Responsibilities include:

Manage front desk duties, welcoming visitors and handling incoming calls.

Carry out general administrative tasks including filing, data entry, document preparation, invoicing, and courier coordination.

Arrange travel, accommodation, and logistics for partners and staff.

Support diary management and scheduling of meetings.

Organise internal and external events such as team buildings, conferences, and onboarding sessions.

Monitor office supplies, liaise with vendors, and oversee office maintenance.

Collaborate with different departments (including Tax and HR) and assist with ad hoc requests.

Working Hours:

Monday - Friday, 08:30 - 17:30

RequirementsPrevious experience in office administration or front desk duties.

Excellent communication skills, both verbal and written.

Strong organisational, multitasking, and problem-solving abilities.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Professional, approachable, and well-presented, with the confidence to interact across all levels.

Ability to work independently as well as part of a team.

Fluency in Maltese or very English language skills is required.

Education and ExperienceEvent planning and travel coordination.

Background in a law firm or corporate services environment.

BenefitsHealth insurance following probation period

Free parking

Company events and team-building activities

Discounts at particular stores

Performance bonus

50% gym membership reimbursement

About Us

Konnekt:

Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.

At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.

Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

About Us

Konnekt:

Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

Office Administrator

Job Description