Job Description

Manpower Malta is seeking to recruit a Health & Safety and Facilities Coordinator to join our client's team.

The successful candidate will take ownership of day-to-day health and safety coordination while supporting the effective management and physical upkeep of office and site facilities. This role combines compliance, administration, contractor coordination, and facilities management, requiring a proactive individual who can ensure safety requirements are followed while keeping building operations running smoothly. The position involves regular collaboration with Health & Safety Competent Persons, Heads of Department, contractors, and suppliers across multiple locations.

Responsibilities

Coordinate risk assessments, method statements, toolbox talks, safety briefings, training records, PPE registers, incident reporting, and other H&S documentation across departments and projects.
Lead and support internal and external H&S audits, statutory inspections, fire drills, compliance activities, and the follow-up of corrective actions through to completion.
Monitor departmental and contractor compliance with health and safety requirements, escalating outstanding or non-compliant matters when necessary.
Coordinate the maintenance and upkeep of offices and sites, including air conditioning, lifts, plumbing, electrical systems, access control, minor works, and emergency preparedness.
Support facilities contractors and suppliers, asset records, maintenance budgets, office moves, space planning, and general facilities operations.

Key Requirements

Recognised health and safety qualification and good knowledge of Maltese health and safety obligations.
Previous experience coordinating building facilities operations, maintenance activities, contractors, or suppliers.
Strong organisational skills with excellent attention to detail and the ability to manage multiple compliance deadlines.
Ability to handle confidential information with discretion and communicate effectively with different departments and stakeholders.
Experience within construction, engineering, facilities management, or multi-site environments is considered an advantage; knowledge of Maltese building/fire regulations or Maltese language skills would also be beneficial.

Job Info

Type of Contract: Indefinite
Salary: Depending on experience
Working Days: Monday to Friday
Working Hours: 08:00 – 16:30
Work Setting: Office-based (with regular travel to Group sites)
Candidate location: Must be already living in Malta

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HSSE & Facility Officer

Job Description