On behalf of our client, Manpower Malta is seeking a Payroll & HR Administration Executive to join a well-established professional services organisation.This opportunity is ideal for a motivated and detail-oriented professional looking to further develop their career within payroll, HR administration, and client support services. The successful candidate will become part of a dynamic team that provides outsourced business support solutions to a diverse portfolio of local and international clients.Key Responsibilities:

Support the end-to-end payroll process for multiple client accounts.
Prepare and submit employment-related documentation to the relevant authorities and regulatory bodies.
Assist with statutory payroll reporting and compliance requirements.
Support work permit and employment licensing processes for foreign employees.
Maintain accurate employee records and provide administrative support across payroll and HR functions.
Liaise with clients and internal departments to ensure timely and efficient service delivery.
Assist with various operational and administrative duties as required.

Requirements

At least 1 year of experience in payroll, HR administration, or a related support function.
A good educational background, preferably at post-secondary level.
Strong written and verbal communication skills in English.
Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
A willingness to learn, develop professionally, and take on new responsibilities.
Ability to work accurately in a fast-paced environment while meeting deadlines.

Preferred Qualifications

Exposure to payroll software or HR management systems.
Knowledge of Maltese employment and payroll procedures would be considered an advantage.
Previous experience supporting multiple clients within a professional services, accounting, or outsourcing environment.
Possession of a valid driving licence and own transport would be beneficial.

Personal Competencies:

Highly organised with strong attention to detail.
Excellent interpersonal and communication skills.
Self-motivated, proactive, and solution-oriented.
Able to manage priorities effectively and work independently when required.
A team player with a positive, can-do attitude.
Adaptable, dependable, and committed to delivering high-quality service.

Payroll & HR Admin Assistant - Outsourcing

Job Description