A vacancy has arisen for the position of a Tendering Officer within Joseph Cachia & Son Limited, a subsidiary company within the M. Demajo Group. Besides representing world renowned brands, supplies, Joseph Cachia & Son Limited distributes and maintains money handling equipment, queuing systems, reverse vending machines, noise and air monitoring equipment to commercial and industrial entities. Furthermore, the company has a fully trained Technical team providing a 24-hour round the clock maintenance and support service. Joseph Cachia & Son Ltd has also developed strong business relationships with leading suppliers some of whom it has teamed up with, to successfully bid for large-scale tenders involving complex infrastructural projects in the field of energy, the environment and security.

The selected candidate will be reporting to the Sales and Contracts Manager and will be performing the following duties amongst others:

Sourcing products and actively participating in the preparation and submission of compliant and competitive bids and proposals within stipulated deadlines for public and private sector projects;
Reviewing tender documents, coordinating with internal teams, preparing pricing strategies, ensuring compliance with client requirements, and contributing to successful contract acquisition;
Coordinating with departments (Technical, Legal, Procurement, Finance) for necessary inputs;
Assisting the Sales and Contracts Manager of the company with the planning, organising and controlling of all operations related to company projects and local tendering procedures, both EU and Government funded;
Conducting market analysis and competitor benchmarking to support pricing strategies;
Monitoring tender portals and identifying market segments for new opportunities;
Preparing risk assessments and highlight commercial and contractual risks;
Ensuring adherence to company policies and client requirements in all bid submissions;
Providing post-tender clarifications and negotiating contracts when required;
Developing and maintaining relationships with clients, consultants, and stakeholders;
Liaising with customers through sales calls and presentations;
Travelling overseas for fairs, training, etc when required.

The ideal candidate must:

Possess a Bachelor's degree in Business, Engineering, Commerce, or related field;
Have three years of experience in tendering, bidding, or contracts (industry-specific experience preferred);
Have strong knowledge of tendering processes and documentation;
Have excellent written and verbal communication skills;
Be able to communicate in both Maltese and English;
Give strong attention to detail and time management;
Be proficient in Microsoft Office (especially Word and Excel);
Have experience with tender portals;
Be able to work under pressure and meet tight deadlines;
Have good analytical skills;
Be able to work on his / her own initiative;
Possess own personal vehicle;
Be willing to travel overseas for fairs and training.

Tendering Officer

Job Description