About Us

Farrugia Group is a diversified, service-based holding company in Malta with operations spanning real estate, property development, healthcare and pharmaceuticals.

The group is guided by core values of virtue, reliability and perseverance and focuses on long-term growth, innovation and leadership in its sectors.

Role Overview

We are seeking a highly organised, proactive and discreet Executive Assistant to support our Directors. The ideal candidate will be a strong communicator with exceptional attention to detail and the ability to manage multiple priorities efficiently.

Main Responsibilities

Provide comprehensive administrative and personal support to the directors.
Manage calendars, schedule meetings, and coordinate appointments.
Acting as the first point of contact, screening phone calls, handling emails, and drafting correspondence.
Organise travel arrangements, including bookings and itineraries.
Prepare reports, presentations, and documents as required.
Maintain confidentiality and handle sensitive information with discretion.
Running personal errands, managing household tasks, or handling private appointments.
Filing documents, organising databases, preparing reports, and taking minutes.
Ability to track expenses and assist with record-keeping.
Assist with day-to-day tasks to ensure smooth operations.

Skills and Competencies

Holds a minimum of MQF Level 5 in Administration or a related field.
Proven experience as an Executive Assistant or similar role.
Excellent organisational and time management skills.
Strong written and verbal communication abilities.
English language proficiency required.
Proficiency in Microsoft Office and other relevant tools.
Ability to multitask and work under pressure.
High level of professionalism and confidentiality.
Flexible and adaptable with a positive attitude.
A valid driving licence is considered an advantage.

Executive Assistant

Job Description