Our client within the Legal Sector is looking for a highly organized and proactive Executive Assistant to the Managing Partners to provide high-level administrative support to our Senior Partners, ensuring the smooth and timely coordination of their daily schedules and operations in a dynamic and fast-paced setting.

Key Responsibilities

Manage the Managing Partners’ diaries, priorities and commitments, ensuring their time is aligned with key business objectives.
Manage executive correspondence, communications and follow-up actions, ensuring matters are addressed promptly and effectively.
Act as a professional liaison between the Managing Partners and internal and external stakeholders.
Coordinate meetings, presentations, visits and executive engagements, ensuring all necessary information and materials are prepared in advance.
Arrange and oversee complex business travel, including itineraries and logistical requirements.
Support strategic projects, initiatives and special assignments by coordinating stakeholders, tracking progress and ensuring deadlines are met.
Proactively identify and escalate issues that may impact priorities, commitments or business activities.
Maintain strict confidentiality when handling sensitive information and matters.
Work closely with Partners, CXOs, senior leaders and support functions to ensure effective coordination and execution of business priorities.
Use AI-powered tools, automation and digital technologies to improve efficiency, productivity and the overall delivery of executive support.
Conduct research and provide practical solutions to support projects and achieve desired outcomes.
Perform other duties and responsibilities as required in support of the firm’s objectives.

Required Skills & Qualifications

Proven experience supporting senior leaders, Partners, Directors or C-suite executives.
Excellent written and verbal communication skills in both English and Maltese.
Strong diary, inbox, meeting and stakeholder management experience.
High level of discretion and proven ability to handle confidential information.
Strong proficiency in workplace technology and generative AI tools.
Excellent organisational and time-management skills, with the ability to prioritise competing demands.
Ability to work independently, exercise sound judgement and take initiative.
Strong relationship-building and interpersonal skills.

Preferred Qualifications & Experience

Experience within a legal, advisory, professional services or high-touch client environment.
Experience working with clients, professional intermediaries or senior external stakeholders.
Exposure to project coordination, executive office support or business operations.
Tertiary qualification in Business Administration, Management or a related field.
Strong research and problem-solving skills, with the ability to identify solutions and drive matters through to completion.

Key Performance Indicators

Managing Partners’ time is effectively protected and focused on high-value priorities.
Key actions and commitments are proactively tracked and followed through to completion.
Communications are handled professionally, accurately and within appropriate timeframes.
Meetings, travel, visits and executive commitments are coordinated smoothly and efficiently.
Outstanding actions are proactively monitored, followed up and resolved.
Confidential and sensitive matters are handled with appropriate discretion and escalated when required.

Benefits

Private health insurance
Full onboarding and ongoing training with equal growth opportunities
Retail and dining discounts available for staff
Collaboration with the Richmond Foundation to support employee well-being
Daily fruit and snacks provided for all team members
Weekly lunch provided on-site
Ongoing support for career development and personal growth
Competitive salary package
Reimbursement on a range of personal and professional expenses including: Transport costs, Business attire, Sports activities, Communication expenses

About Us
Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
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Executive Assistant to the Managing Partners

Job Description