Altern Limited is a company working in areas of sustainability and alternative energy within the industrial and commercial sector. With over 15 years’ experience, Altern has been involved in several unique projects related to the design and installation of LED lighting systems and photovoltaic systems. Other fields of expertise lie within energy auditing, energy management, battery storage, and electromobility. The Altern team is currently looking to reinforce its growing team.

Altern Limited is seeking a proactive and well-organised Technical Office Administrator to provide administrative and coordination support to our management, engineering and technical teams. The position is part-time, for approximately 20 hours per week, primarily during weekday mornings. The successful candidate will act as a link between management, engineers, technicians, customers and suppliers.

Key responsibilities include:

Provide day-to-day administrative support to the Engineering and Technical teams
Assist in maintaining organised project, customer and technical documentation
Prepare, format and file quotations, reports, technical documents, certificates and other project-related documentation
Perform day-to-day accounts and finance tasks
Assist with the preparation and administration of tenders and project submissions
Maintain records relating to projects, installations, maintenance activities, warranties and equipment
Assist engineers with obtaining and organising information required for projects
Assist in keeping information up to date within the company's internal systems
Assist with diary management, meetings, appointments and reminders
Manage incoming correspondence, telephone calls, statements, and enquiries
Assist with general office organisation and administration

Employment conditions

At Altern, we strive for top quality projects. Training shall be provided for any areas worked upon, and the candidate may be selected for courses as part of their on-going growth.

All applicants are expected to have:

Highly organised, methodical and attentive to detail
Competent in Microsoft Office, particularly Outlook, Word and Excel
Competent in accounts and financial matters
Fluent in written and spoken Maltese and English
Proactive and comfortable taking ownership of tasks and following them through to completion
Confident communicating with customers, suppliers, engineers and technicians
Able to manage several tasks and priorities simultaneously
Reliable, professional and discreet

Applicants are kindly requested to submit written applications together with a detailed CV via the Apply button.

Altern is an equal opportunities company and shall treat all applicants equally.

Technical Office Administrator

Job Description