Skyway Limited and its group of companies operate in commercial property and office leasing, managing the Skyway Offices together with a number of other properties held across the group. The group also includes Glow Lighting, a lighting supply business serving residential and commercial clients across Malta and Gozo.

We are a small team, which means every member of staff is closely involved in the day-to-day running of the business.

Purpose of the Role

The Director is seeking a Property Administrator and Operations Executive to take on the administration and day-to-day operations of the group, covering both its property portfolio and Glow Lighting.

The role covers three areas. The first is property administration across the group’s properties, covering tenant correspondence, maintenance, servicing, records and documentation. The second is running the office in which the team is based and keeping it properly maintained, equipped and supplied. The third is operational support to Glow Lighting, assisting with its logistics, quotations and projects. The chosen candidate will report directly to the Director and will be involved in the operations of the group from the start.

Applications are welcome from candidates at any stage of their career and are particularly encouraged from those early in their career who are looking to build one, provided the qualification requirements are met.

Key Responsibilities

Property Administration
- Lead the launch and implementation of a new coworking office space business and manage it on an ongoing basis.
- Act as the first point of contact for tenant and supplier queries, requests and general correspondence across the group’s properties.
- Coordinate maintenance, repair work and routine servicing with contractors, following jobs through to completion and keeping the related records up to date, in collaboration with our maintenance and housekeeping personnel.
- Maintain accurate tenancy, lease and property records, and assist with renewals and terminations in liaison with the accountant.
Administration and Reporting
- Maintain the main office and ensure its smooth operation.
- Handle incoming and outgoing mail, email and telephone enquiries.
- Assist in maintaining organised filing systems.
- Prepare, proofread and format presentations, reports and other business documents.
- Act as a point of contact between the Director and internal or external parties, and provide general administrative support across the group.
Glow Lighting Operations
- Oversee and assist with logistics and operations of Glow Lighting where necessary.
- Support the sales, aftersales and accounts functions when necessary and required.
Projects and Marketing
- Assist with research and groundwork for projects, and help plan, manage and implement new projects as instructed by the Director.
- Assist with marketing activity across the group.
- Oversee and assist with social media implementation and enquiries.

Requirements

A bachelor’s degree.
Working knowledge of AI tools and their application to administrative and operational tasks.
Excellent written and spoken English.
Strong organisational and time-management skills, with the ability to prioritise and manage several tasks at once.
Good working knowledge of Microsoft Office, in particular Word and Excel.
Willing to work alongside the Director in dealing with tenants, contractors, suppliers and clients, and to handle confidential information with discretion.
A proactive, hands-on approach, with attention to detail and the ability to work independently once familiar with the role.

Considered an Asset

A strong drive to learn and a diligent approach to work.
Experience in an administrative, property, operations, facilities, sales or project management role.
Knowledge of Maltese.
A clean driving licence.
Experience with invoicing, accounting or property management software.

Training will be provided, and the successful candidate will be supported in building the knowledge needed across both the property and lighting sides of the business.

Salary will be commensurate with qualifications and experience, and a structured performance-based bonus scheme is in place.

Property & Operations Executive

Job Description