We are seeking a dedicated and highly organized Administrative Support Officer to provide comprehensive assistance to the General Manager of FBIC. This role is essential in ensuring the smooth, efficient, and professional operation of the department by managing day-to-day administrative duties, coordinating communications, and supporting effective decision-making.

Key Responsibilities

Manage and coordinate schedules, calendars, and appointments.
Handle correspondence, phone calls, emails, and incoming mail on behalf of management.
Order and manage office supplies, ensuring the smooth running of the office.
Schedule and prepare meetings, including agendas, minutes, and follow-ups.
Organize travel arrangements, accommodation, and itineraries.
Support the planning and execution of brand events and conferences when required.
Maintain accurate records, databases, and contact lists, ensuring confidentiality of sensitive information.
Prepare reports, spreadsheets, and documentation as needed.
Process purchase requisitions and assist with ad hoc projects and departmental tasks.
Provide seasonal administrative support to FarsonsDirect, particularly during the Christmas period.
Welcome and assist visitors, ensuring a professional and positive environment.

Candidate Profile

Minimum of ‘O’ Level education or equivalent.
Strong organizational and time-management skills.
Good written and verbal communication skills in English.
Basic IT skills with proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Ability to handle sensitive information with discretion and confidentiality.
Flexible, reliable, and able to work independently as well as part of a team.
Previous experience in an administrative or support role will be considered an asset.

About Us

Simonds Farsons Cisk plc:

Farsons Group is located on the island of Malta in the heart of the Mediterranean. Established in 1928, the Group is engaged in the brewing, production, sale, and distribution of branded beers and beverages, the importation, wholesale, and retail of food and beverages including wines and spirits, the operation of franchised food retailing establishments, and property development. As a leading group of companies with an annual turnover in excess of €88 million, we believe that innovation and exports will drive our ongoing growth and success. With a robust Malta base, our vision is to grow both our local and international businesses to become a regional players in the food and beverage business. With an exceptional portfolio of food and beverage brands, the Group is proud to have been entrusted to represent some of the finest names in the industry which include its own iconic and award-winning range of beers and beverage brands: Cisk Lager, Blue Label Ale; Hopleaf Pale Ale, the Kinnie range of soft drinks; San Michel table water and others.

Administrative Support Office

Job Description