Job Summary

The Accounts Payable Officer ensures that supplier invoices, postings, reconciliations and payments are processed accurately, on time and in accordance with approved credit terms and controls. The role also resolves vendor queries and provides reliable accounts-payable reporting and documentation.

Main Responsibilities

· Process supplier payments in line with the approved payment schedule, credit terms, policies and authorisation controls.

· Prepare supplier payment runs and supporting documentation for review and approval.

· Monitor invoice postings received from outlets and ensure they are entered into Sage accurately and on time.

· Reconcile supplier statements and accounts-payable balances and investigate missing invoices, credits or other discrepancies.

· Respond promptly to vendor queries and support agreed communication or payment plans with creditors when authorised.

· Prepare accounts-payable ageing, metrics, KPIs, reconciliations and other regular or ad-hoc reports.

· Maintain complete transaction records and support month-end, year-end and audit requirements in line with internal controls.

· Escalate material issues, support colleagues as required and recommend improvements to accounts-payable processes and systems.

Qualifications and Experience

· An O-Level in Accounting or a recognised bookkeeping, accounts or finance qualification is preferred.

· Previous accounts-payable or general accounts experience in a high-volume environment is considered an advantage.

· Sound understanding of invoices, credit terms, supplier statements, reconciliations and payment controls.

· Experience using Sage or another accounting or ERP system and good Microsoft Excel skills.

· Ability to manage sensitive financial information accurately and meet fixed payment deadlines.

Key Competencies

· Accuracy, integrity and strong control awareness.

· Organised and dependable deadline management.

· Analytical problem-solving and reconciliation skills.

· Professional supplier communication and teamwork.

Accounts Payable Officer - 3 Month Contract

Job Description