Opening Date: 1/10/2026

Closing Date: 31/12/2026

Job Introduction

We are seeking a detail-oriented and experienced Payroll Executive to manage end-to-end (A–Z) payroll processes. The ideal candidate will ensure all employees are paid accurately and on time, in compliance with statutory requirements and company policies. We believe payroll is more than just numbers — it’s about supporting the people who make our organisation great. If you’re detail-oriented, proactive, and ready to be part of a collaborative, forward-thinking team, we’d love to hear from you!

Role and Responsibilities

Manage the full A–Z payroll cycle; from data collection to payment and reporting.
Administer end-to-end monthly payroll using Shireburn Indigo payroll software.
Validate attendance, overtime, allowances, deductions and other variable components.
Administer statutory deductions such as income tax, pension contributions, social security and other local payroll requirements.
Reconcile payroll data with accounting records and resolve discrepancies.
Maintain up-to-date employee payroll records and ensure confidentiality.
Liaise with HR, Finance and external auditors on payroll related matters.
Stay current with changes in payroll legislation, tax codes, and compliance requirements.
Prepare and submit statutory reports (FS3, FS5, FS7, etc.) and support audits.
Respond to payroll-related employee queries and resolve discrepancies professionally.
Ensure payroll and compensation practices are compliant with Maltese legislation.

Requirements

Proven experience as a Payroll Executive, Payroll Officer, or similar role
Proficient in Shireburn Indigo payroll software and Microsoft Excel.
Ability to work independently as well as collaboratively within a team
Strong interpersonal, listening and communication skills.
Ability to maintain confidentiality and build trust at all levels.
Strong Excel and data reconciliation skills.

Benefits

Free Basic Health Insurance
Daily meals
Gym Membership
Discounted Parking
Employee discount scheme covering numerous outlets
Flexible working hours

Payroll Executive

Job Description