Provide administrative, coordination, and client support to ensure the efficient delivery of engineering projects and day-to-day office operations.

We are a professional engineering consultancy providing reliable, efficient, and high-quality services to private, commercial, and industrial clients. Our team of experienced engineers delivers practical and innovative solutions while maintaining a strong commitment to professionalism, accuracy, and client satisfaction.

Location: Victoria, Gozo, Malta

Employment Type: Full-Time

About the Role

We are seeking a proactive and organized Administrative Clerk to support our engineering team through efficient administration, quotation preparation, and job coordination. The successful candidate will play an important role in ensuring smooth communication between clients, engineers, and internal teams while assisting with the planning and scheduling of ongoing projects.

Key Responsibilities

Prepare and issue quotations to clients based on project requirements.
Follow up on quotations and maintain accurate records of client requests.
Coordinate and schedule engineering jobs, site visits, and appointments.
Liaise with clients, engineers, contractors, and suppliers to ensure smooth project coordination.
Maintain job schedules and update project information as required.
Handle incoming calls, emails, and client communications professionally.
Prepare and organize documents, reports, and project-related correspondence.
Maintain accurate filing systems and company records.
Assist with invoicing, purchase orders, and basic administrative finance tasks.
Provide general administrative support to the engineering team.

Requirements

Previous experience in administration, coordination, customer service, or a similar role.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent communication skills and a professional approach when dealing with clients.
Good attention to detail and accuracy in preparing quotations and documentation.
Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
Ability to work independently and as part of a team.
Experience within an engineering, construction, or technical environment is considered an advantage.

What We Offer

Annual performance bonus in addition to the salary.
A professional and supportive working environment.
Opportunities for career development and learning.
The opportunity to be part of a growing engineering consultancy team.

Administrative Clerk (gozo)

Job Description