Overall Purpose

The Facilities, Maintenance and H&S Manager is responsible for the organisation's physical infrastructure, buildings and maintenance operations, and for leading the Company's Health & Safety function. The role ensures a safe, efficient, compliant and well-maintained workplace, oversees the Facilities and Sustainability Executive and the Health & Safety Officer, and drives the organisation's sustainability, risk-management and regulatory compliance agenda.

Main Duties & Responsibility

Oversee the organisation's physical infrastructure, buildings, plant and equipment (excluding workshop equipment) to ensure a safe, efficient, well-maintained and compliant workplace across all sites.
Manage and supervise the Facilities and Sustainability Executive, the Health & Safety Officer and maintenance staff, allocating workload, setting priorities and reviewing performance.
Plan, coordinate and review daily, weekly and long-term maintenance schedules, and forecast the facilities' upcoming needs and requirements.
Source, negotiate with and manage contractors and service providers for security, maintenance, cleaning, and other facilities-related services, ensuring value for money and service quality.
Own and manage facilities and maintenance-related budgets, monitoring spend to ensure cost effectiveness and reporting variances to senior management.
Plan, coordinate and oversee building projects, renovations, site improvements and office moves from inception to completion.
Ensure utilities and core building services (water, heating, electrical, etc.) are properly maintained and any faults are resolved promptly.
Lead the development, implementation and continuous improvement of the Company's Health & Safety policies, procedures and emergency evacuation plans.
Ensure the Company's full compliance with occupational health and safety legislation, environmental legislation and other relevant regulatory requirements.
Oversee risk assessments, hazard identification and the implementation of control measures across all sites, reviewing and approving action plans.
Ensure regular site inspections, safety audits and equipment testing are carried out, and that outstanding corrective actions are tracked to close-out.
Oversee the investigation of accidents, incidents and near-misses, ensuring root causes are identified, documented and used to prevent recurrence.
Ensure accident registers, risk assessments, inspection records and training logs are properly maintained and kept up to date.
Organise and oversee the delivery of Health & Safety training, inductions and toolbox talks for employees and contractors.
Drive the development and implementation of sustainability initiatives, including waste management, energy conservation and carbon footprint reduction programs.
Collaborate with other departments to embed sustainable practices and a strong safety culture into daily operations.
Communicate and promote facilities, safety and sustainability goals to staff and stakeholders, and report progress to senior management.
Stay informed of emerging trends, technologies and best practices in facilities management, health & safety and sustainability, recommending improvements where relevant.
The list of duties and responsibilities in this job description is not necessarily exhaustive nor is it necessarily in order of importance: nor is any of this job description permanent and immutable. Also, additional duties may be assigned by your superior from time to time.

Qualifications

‘A’ Level Standard Level of Education
Minimum three years of proven experience in a similar managerial role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to multitask and prioritize work effectively.
High level of professionalism, integrity, and confidentiality.

Required Skills

Administrative and organizational skills
Communication and interpersonal skills
Has a can-do attitude coupled with the ability to multi-task and to work in a fast-paced environment
Problem-solving abilities
Attention to detail
Time management
Computer literacy
Teamwork

Facilities, Maintenance and H&S Manager

Job Description