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Elbros Construction is seeking a highly organised and proactive Executive Assistant and Operations Administrator to support the Directors and oversee the day-to-day administrative, compliance, and coordination functions of its construction business. The successful candidate will play a key role in ensuring smooth office operations, liaising with authorities and service providers, managing permits and insurance requirements, supporting workforce administration, and coordinating various operational activities.

Main Responsibilities:

Supporting the Directors with administrative and organisational tasks.
Managing permits and applications with local authorities.
Managing company insurance policies and renewals.
Coordinating applications with service providers.
Assisting with employment processes and liaising with relevant authorities.
Coordinating accommodation and dormitory arrangements for foreign workers.
Liaising with government entities and external stakeholders.
Overseeing general office administration and facilities coordination.
Organising staff events and initiatives.

The Ideal Candidate:

Has previous experience in administration, office management, executive assistance, or a similar role.
Is highly organised, detail-oriented, and able to prioritise effectively.
Possesses excellent communication and coordination skills.
Can work independently and take initiative.
Experience within the construction industry will be considered an advantage.
Excellent command of both Maltese and English, written and spoken.

How to Apply:

Interested candidates should submit their CV and covering letter.

Executive Assistant & Operations Administrator

Job Description