Senior Corporate Administrator

About the Role

Dr Werner & Partners is looking for an organised and motivated Senior Corporate Administrator to join our Corporate Services team. This role offers the opportunity to advance your career within an established Corporate Service Provider (CSP), taking responsibility for company administration and delivering high-quality support to a diverse portfolio of clients.

Key Responsibilities

• Manage a portfolio of clients, ensuring compliance with statutory requirements such as annual return and annual BO confirmations;
• Handle company administration, including but not limited to incorporations, resolutions, share transfers etc.;
• Overseeing the Junior Corporate Administrator duties, such as preparation of corporate registers, share certificates, preparation of other documentation as the need may be from time to time and overseeing other tasks that the Junior Corporate Administrator would be doing;
• Maintaining accurate and up-to-date corporate records and ensuring timely filing of documentation with the registry;
• Ensuring companies are compliant with the Companies Act in terms of statutory submissions;
• Assisting the Head of Corporate with mergers, re-domiciliations and divisions, both local and cross-border;
• Liaising with clients on various topics relating to corporate administration;
• Preparing relevant documentation and submitting documents to the registry in relation to any on-site inspections carried out by the Malta Business Registry;
• Updating internal systems (such as SF and Monday) to reflect changes in details of clients, corporate actions and regulatory submissions;
• Prepare and submit registration documents for Scottish Partnerships and oversee the ongoing administration of the Scottish Partnerships, ensuring compliance;
• Prepare and submit the relevant forms for the Scottish Partnerships, including the annual confirmation statement and declarations regarding tax status of the partners and the partnerships;
• Liaise with UK-based agents;
• Assist with ad hoc tasks delegated by Partners / Directors.

Requirements

• Previous experience in corporate administration within a Corporate Service Provider (CSP) in Malta, ideally in a senior role;
• Currently residing in Malta;
• A sound understanding of Maltese company administration requirements, statutory filings and Malta Business Registry procedures;
• Experience managing a portfolio of clients and handling company incorporations, corporate changes and ongoing statutory obligations;
• Familiarity with AML / CFT requirements and client due diligence procedures;
• Strong organisational skills, attention to detail and the ability to manage competing deadlines;
• Excellent written and spoken English, with strong communication and client service skills;
• Ability to work independently, take ownership of tasks and support junior team members;
• A relevant qualification in business administration, law, financial services or a related field would be considered an asset.

What We Offer

• Practical training and guidance from experienced colleagues;
• Exposure to corporate services and company administration;
• Opportunities for professional development and career progression;
• A collaborative and professional working environment.

Salary: Up to €35,000 gross per annum.

Interested candidates are invited to apply via the Apply button.