FULL TIME
SAN PAWL IL-BAHAR, MALTA
FLEXIBLE HOURS
11 November 2026
Ref: 457646

Assist with client enquiries, property viewings, lease preparation and administration, tenant communication, and ongoing lease management to ensure smooth daily operations and a positive client experience.

Client Facing & Lease Management - Inquiry Handling; Property Viewings; Lease Coordination; Financial Administration; Guest Relations Operations and Vendor Coordination - Housekeeping & Cleaning; Maintenance and Repairs; Inventory Control

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

SERBIAN

MACEDONIAN

Subjects:

Subject Level Grade

FRONT OFFICE

Competencies

Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Coordinate department activities and support human resources (personnel management).
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)
Direct training activities for employees
Control and follow-up maintenance contracts of properties
Follow-up/manage insurance policies (renew/commit/payment order...) and claims (statement/calculation/payment...)
Participate in planning and execution of repair work or renovation
Draw up tenancy agreements. Follow-up rent and expense collection (proof of payment, proceed in case of non-payment...)
Keep tenants up to date. Handle customers' inquiries and complaints
Carry out property transaction: leasing out
Lease out real estate in accordance with rights and obligations of owners and tenants
Manage real estate: holiday and leisure-time buildings
Carry out property transaction: holiday and leisure-time homes
Carry out property transaction: privately-owned houses
Answer phone calls, receive customers, inform or orient customers
Sort, distribute, prepay and register correspondence. Handle emails
Code, file and archive documents
Input and lay out legal documents (contracts, reports and court orders...)
Follow-up and check execution of maintenance contracts
Define customer needs (price, surface, location,...) and formalise request
Estimate costs of real estate maintenance and repairs. Prepare inquiries
Take measures in case of complaints or problems (disputes, collections...)
Follow-up and monitor works until completion
Follow-up budgets.Fill in accounting, legal... documents
Build up and maintain relations with a network of partners, local authorities, authorities representing tenants/owners
Manage real estate: co-owned buildings
Manage real estate: co-owned buildings with difficulties
Carry out property transaction: co-owned buildings

Past Experience

Occupation

Experience(months)

CLERK, GENERAL OFFICE

REAL ESTATE AGENTS AND PROPERTY MANAGERS

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €17,000-18,500 per year

Operations Assistant (long-Stays Residential Leasing)

Job Description