FULL TIME
IS-SWIEQI, MALTA
FULL DAY
11 November 2026
Ref: 457475

We are seeking an organised and reliable Administrator to support daily business operation and ensure efficient office management.

Key Responsibilities: -Handle correspondence, telephone call and general administrative task. -Coordinate schedule, meeting and travel arrangement. -Maintain and update record, document and database. -Monitor office supplies and arrange replenishment. -Provide administrative support to HR and other department. -Prepare report and maintain accurate documentation. -Ensure smooth daily office operation and efficient workflow.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

ISCED Level: Post-secondary non-tertiary education - Level (4)

Competencies

Check actions performed; make recommendations
Draw up and edit etters, reports, notes...
Provide training in: Administration (office work, data input on pc...)
Organise seminars or information meetings and establish subjects
Give and share information about changes in regulations within team or during inter-institutional meetings
Follow-up personnel files administratively. Organise recruitments and trainings logistically
Sort, distribute, prepay and register correspondence. Handle emails
Answer phone calls, receive customers, inform or orient customers

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

Driving Licences

No Driving Licenses required for this vacancy

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Administrator

Job Description