The QA Assistant – Document Management is responsible for supporting the Quality Assurance department in the accurate, timely, and controlled management of quality-related documentation. The role focuses primarily on document scanning, electronic document management, filing, archiving, and ensuring that quality records are maintained in accordance with applicable procedures and Good Documentation Practices (GDP).

Key Responsibilities:

Perform the scanning of quality and GMP-related documents in accordance with established procedures.
Ensure that scanned documents are complete, legible, correctly oriented, and of appropriate quality for electronic archiving.
Upload and index scanned documents within the applicable electronic document management system.
Verify document details, including document number, version, date, department, and other applicable metadata, prior to filing.
Maintain accurate and organised electronic and, where applicable, paper-based filing systems.
Support the archiving and retrieval of quality documentation and records.
Ensure that documents are handled in compliance with Good Documentation Practices (GDP), data integrity principles, and internal Quality procedures.
Perform document reconciliation and checks to ensure that all required documents have been scanned and appropriately filed.
Support continuous improvement initiatives related to document management and electronic record handling.

Minimum Requirements:

High level of attention to detail and accuracy.
Good organisational and time-management skills.
Ability to work systematically with large volumes of documentation.
Basic computer literacy and familiarity with Microsoft Office applications.
Good communication and teamwork skills.
Ability to work independently.

QA Assistant

Job Description