FULL TIME
IL-MARSA, MALTA
FULL DAY
04 November 2026
Ref: 457102

Perform general administrative and clerical duties, including data entry, filing, handling correspondence, maintaining records, answering enquiries, preparing documents and providing day-to-day administrative support to the team.

Key Responsibilities: ✅ Filing and data entry ✅ Managing correspondences and office supplies ✅ Supporting administrative and clerical tasks ✅ Maintaining accurate records and documents Requirements: ✅ Certification in Business and Administration (optional) or equivalent ✅ Strong computer and organizational skills ✅ Excellent communication and time management ✅ Experience in a similar role is an advantage

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

MALTESE

ISCED Level: Upper secondary education - Level (3)

Subjects:

Subject Level Grade

ECDL

Competencies

Answer internet users' emails and inquiries (complaints, sales, purchases, exchanges)
Enter documents, handle correspondence and manage email messages
Sort, distribute, prepay and register correspondence. Handle emails
Register and check items of administrative files (schematic plan, identity card, National Bank file...)
Inform internal or external customers about handling and follow-up of orders
Check receipt of orders; determine processing order
Coordinate and supervise logistics operations of receipt, dispatch and delivery
Answer phone calls, receive customers, inform or orient customers
Prepare documents for copying, select and program copy machines
Register monitoring data of activities. Single out anomalies
Enter and lay out documents. Forward and file documents
Manage organisation's accounts and administration
Register, sort and stamp correspondence
Handle particular files or transfer them to respective service (disputes...)
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Code and archive professional files, meeting reports...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Code, file and archive documents
Copy documents
Follow-up personnel files administratively. Organise recruitments and trainings logistically
Follow-up payments, complaints and returns

Past Experience

Occupation

Experience(months)

CLERK, GENERAL OFFICE

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €12,000-15,500 per year

Administration Clerk

Job Description