FULL TIME
SAN GILJAN, MALTA
FULL DAY
26 October 2026
Ref: 456043

The Finance & Payroll Executive manages payroll, maintains financial records, and provides insights to support business decisions while ensuring compliance with financial and payroll regulations.

The Finance and Payroll Executive plays a key role in supporting the organization's financial operations, payroll administration, and day-to-day office management activities. This position is responsible for maintaining accurate financial records and ensuring that all accounting transactions are processed efficiently and in compliance with company procedures and applicable regulations. The role involves managing purchase and sales invoices, processing payments and receipts, performing bank, supplier and customer reconciliations, and assisting with accounts payable and accounts receivable functions. The incumbent supports month-end and year-end closing activities through the preparation of journals, reconciliation of accounts, and maintenance of accurate financial documentation. In addition, the role contributes to budgeting processes, cash flow monitoring, financial analysis, and credit-control activities while acting as a point of contact for suppliers, customers, banks, and other external stakeholders. Ongoing administrative and accounting support is also provided to the Finance Manager and/or Financial Controller. In the area of payroll, the Finance and Payroll Executive is responsible for managing the end-to-end monthly payroll process, ensuring all payroll data is accurately collected, verified, and processed within established deadlines. This includes handling salary information, overtime, allowances, deductions, leave records, and employee absences, while ensuring compliance with applicable Maltese payroll and statutory requirements. The role prepares payroll reports and related documentation, maintains accurate and confidential employee payroll records, assists with payroll reconciliations and year-end payroll activities, and serves as a point of contact for employees regarding payroll-related queries. Additionally, the role oversees key office management functions to ensure a productive, well-organized, and welcoming work environment that supports both operational requirements and employee wellbeing. This includes coordinating office services and facilities, ensuring the workplace is maintained to a high standard, managing relationships with service providers, and supervising the housekeeping team to ensure cleanliness, efficiency, and adherence to company standards. The role contributes to a positive employee experience by helping create an office environment that effectively supports the needs of the business and its employees.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

TURKISH

ISCED Level: Bachelor or equivalent - Level (6)

Competencies

Collect data concerning activities of personnel. Prepare wage calculation
Check or handle personnel management: Salary management
Follow-up: wages
Work with target group: employees
Domain: wages
Domain: finance, accountancy

Past Experience

Occupation

Experience(months)

PAYROLL OFFICER

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €40,000-45,000 per year

Finance and Payroll Executive

Job Description