🌟 We're Hiring | Payroll Manager

About the Role

Quality Talent Ltd (RQT), a leading Workforce Solutions Provider forming part of CPHCL Group, is seeking an experienced Payroll Manager to lead its Payroll Department and oversee the accurate, timely and compliant processing of payroll across a number of companies. The role will ensure the highest standards of accuracy, compliance and service delivery for a large and diverse workforce.

Reporting to the Financial Controller, the successful candidate will lead the payroll team, drive continuous improvement, ensure full compliance with Maltese legislation and provide strategic payroll support across the business.

This is an excellent opportunity for an experienced payroll professional who enjoys working in a fast paced, multi-cultural environment and is passionate about accuracy, compliance and service excellence.

Key Responsibilities

Manage the full-cycle payroll process of various companies
Ensure accurate calculation of salaries, including overtime, bonuses, commissions, and deductions
Review and approve payroll before final submission
Handle off-cycle payroll runs, corrections, and adjustments
Ensure compliance with Maltese employment legislation, tax regulations and statutory requirements.
Stay updated on payroll legislation changes and implement required updates
Lead, supervise, train, and motivate payroll staff
Assign tasks and monitor team performance
Develop and implement standard operating procedures (SOPs)
Administer and maintain the Shireburn Indigo Payroll system
Oversee KPI reporting including sick leave, leave hours, and others
Ensure accurate data flow between HR, finance, and payroll systems
Produce payroll reports for the Finance Department, internal and external audits, and senior management.
Support budgeting and forecasting using payroll data
Respond to payroll-related employee queries
Maintain strict confidentiality of payroll data
Collaborate with HR on employee lifecycle related matters, including new starters, contractual changes and terminations.
Maintain strong internal controls
Coordinate internal and external payroll audits
Reconcile payroll accounts with the finance department
Ensure payroll operations remain fully compliant with changes in Maltese legislation.
Drive continuous improvement initiatives to enhance payroll efficiency, accuracy and automation.

Requirements

Minimum five years of payroll experience, including at least three years in a supervisory or management role.
Experience managing high volume payrolls within a medium or large organisation.
Strong knowledge of Maltese payroll legislation, taxation and statutory reporting.
Experience using Shireburn Payroll and Indigo Time & Attendance would be viewed favourably.
Advanced Microsoft Excel skills.
Excellent analytical and problem-solving abilities.
Strong organisational skills with exceptional attention to detail.
Ability to work under pressure and meet strict deadlines.
Excellent communication and people management skills.
High level of integrity and ability to handle confidential information.

Qualifications

Minimum MQF Level 5 qualification in Malta Employment Law & Payroll Administration
A bachelor's degree or higher in Human Resources, Finance, Accounting, Business Administration, or a related field is desirable.

What We Offer

Supportive and professional working environment.
Ongoing professional development.
Competitive remuneration package based on experience.
Career progression within a growing organisation.
Health Insurance

Interested candidates may send their cv together with a covering letter to Karl Schranz, General Manager on karl.schranz@rqt.com.mt

Payroll Manager

Job Description