FULL TIME
BIRZEBBUGA, MALTA
FULL DAY
08 October 2026
Ref: 454766

Provides administrative support to the HR department. They help maintain employee records, process documents, and update HR systems. The role may also support recruitment, onboarding, payroll, attendance, and leave management.

A Human Resources Assistant Clerk provides administrative support to the HR department. They help maintain employee records, process documents, and update HR systems. The role may also support recruitment, onboarding, payroll, attendance, and leave management. Strong organization, attention to detail, confidentiality, and communication skills are essential. A turnkey maintenance company needs an HR Assistant Clerk to support its growing workforce and daily operations. The role helps manage employee records, contracts, attendance, and required documentation. It also supports recruitment and onboarding of technicians, maintenance staff, and administrative employees. Accurate HR administration is essential for compliance, payroll coordination, and workforce organization. This allows the company to focus on delivering efficient and reliable maintenance services to its clients. Essential Duties Maintain employee records, contracts, and HR documentation. Support recruitment, onboarding, and employee offboarding processes. Track attendance, leave, working hours, and personnel information. Assist with payroll preparation and benefits administration. Ensure HR records comply with company policies and labor regulations. Provide administrative support to HR management and employees. Basic ability to speak and understand Spanish and Portuguese.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

SPANISH

PORTUGESE

ISCED Level: Upper secondary education - Level (3)

Competencies

Draw up documents for follow-up/manage of personnel; update (social survey tables, salary tables, holiday planning...)
Inform staff/personnel on social legislation and specific company policy issues
Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: training (call for participants, room reservations)
Follow-up administrative personnel/staff management: internal shifts, transfers
Input salary data (bonuses, benefits, deductions...). Check payslips

Past Experience

Occupation

Experience(months)

CLERK, HUMAN RESOURCES

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €1,070-1,200 per month

Human Resources Assistant Clerk

Job Description