PART TIME
BIRKIRKARA, MALTA
TELEWORK
21 September 2026
Ref: 453396

We are seeking an organised, reliable, and proactive Administration Coordinator & Business Operations professional for a part-time, primarily remote position based in Malta.

The role will support contracts, employee administration, invoicing, payroll, documentation, and day-to-day business operations. Occasional attendance at the company’s office, approximately two days per week when required, will be expected. Key Responsibilities: -Prepare and manage contracts and agreements. -Support employee onboarding and employment documentation. -Assist with invoicing, payroll, and payment administration. -Handle Social Security and employment-related administrative tasks. -Maintain and manage documents, records, and agreements. -Publish and follow up on job vacancies. -Communicate with employees, candidates, and clients. -Provide general administrative and operational support as required. Requirements: -Good command of English and strong communication skills. -Excellent organisational skills and attention to detail. -Reliable, proactive, and able to work independently. -Previous experience in administration, business operations, HR administration, finance, or a similar role is an advantage. -Availability to attend the company’s office in Malta approximately two days per week when required.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

SPANISH

MALTESE

ISCED Level: Upper secondary education - Level (3)

Competencies

Administrative and financial follow-up and control of training activities
Domain: business portal and internet technology
Assist in solving conflicts via mediation
Acquire and collect documents/information; assemble documentation collections
Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Coordinate department activities and support human resources (personnel management).
Explaining activity (giving instructions, demonstrating, ...). Coordinating interaction within the group.
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

Driving Licences

No Driving Licenses required for this vacancy

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Administration Coordinator & Business Operations

Job Description