Job Description

We are looking to hire a trilingual (English, Spanish and Portuguese) Executive Assistant to support the Managing Director of the agency on a full-time basis.

Provide all-encompassing support to the Managing Director in terms of his professional and personal affairs, overseeing his schedule, communications, team coordination, and branding efforts.
Manage and maintain the Managing Director's schedule, including scheduling meetings, appointments, and travel arrangements.
Track and manage all important deadlines related to the Managing Director's professional and personal affairs, ensuring timely completion of tasks and submissions.
Maintain an efficient and secure filing system for all physical and digital documents.
Filter, prioritise, and administer the Managing Director’s email and telephone interactions. This includes reviewing correspondence, drafting responses and flagging urgent messages for immediate attention as well as screening phone calls, taking detailed messages, and managing professional communications via WhatsApp.
Coordinate with staff members to ensure smooth communication and workflow, helping to set team priorities and track progress on projects while keeping the Managing Director updated.
Assist in handling the Managing Director’s social media accounts and online community engagement, responding to inquiries, taking initiative and maintaining a positive personal brand image.

Requirements

· University degree in Administration, Finance, International Relations or Law or similar.

· Experience of at least 1-3 years in an personal, legal or executive assistant or similar roleinthe immigration industry in Malta or abroad.

· Mastery of the written and spoken English,Spanish and Portuguese (minimum B2 level).

· Strong organizational and time-management skills.

· The ability to multi-task, be proactive and communicate diplomatically

Benefits

A gross annual salary starting at 18k will be offered, depending on qualifications and experience.

The Latino Agent is a licenced recruitment and temporary work/outsourcing agency. Established in Malta since 2018, The Latino Agent has built up an extensive network of clients and vacancies which we can proactively match with candidate profiles. We are experts in labour migration and provide support in this process, whether relocating from abroad and seeking a first job in Malta or already in Malta looking for a better opportunity.

Salary: €18,000 per year

Executive Assistant (Trilingual EN/ES/PT) (recruiting from Malta and abroad)

Job Description