Qualifications

A minimum Bachelor's Degree (MQF Level 6) with a minimum total of 180 ECTS credits in any of the following subjects: Engineering, Project Management, Managetnent, Environmental Planning, Environmental Management or comparable qualification as recognised by MFHEA;

Alternatively in case of no First Degree, a Master's Degree (MQF Level 7) with a minimum total of 90 ECTS credits in any of the following subjects: Engineering, Project Management, Management, Environmental Planning, Environmental Management or comparable qualification as recognised by MFHEA.

This particular job specification requires the candidate to be able to communicate effectively both verbally and in writing in Maltese, therefore a minimum 'O' Level in Maltese Is required.

Experience

A minimum of three (3) years post-graduate work experience in procurement, project implementation, or both.

Job specification duties

Monitoring

Monitor and report strategy, projects and operations including project inspections, to appropriate quality standards, and within set timeframes;
Examine and analyse requests and needs raised by other Units and provide recommendations to the Manager/Unit Head in terms of plausibility, and resource (human, equipment, time) requirements and availability;
Monitor projects, operations and activities, including adherence with the provisions and requirements of local and EU legislation and of authorizations;
Prepare project plans as necessary;
Manage, schedule and monitor work assigned to the employees under your responsibility; and
Provide reports on factors impinging on the results of any project monitoring which is being entrusted.

Compliance

Provide advice, discuss and negotiate with internal and external personnel and other entities to reach desired project outcomes, and to mitigate adverse impacts;
Contribute to the taking of legal and/or administrative action and of any other related actions;
Contribute in the administration, vetting, approval and liaison with the legal officers, for the recovery of invoices, fees, levies, charges, fines or any other payments, and verify and authorize claims for payments by the Authority;

Operations

Plan, schedule, organize, monitor, lead, oversee, conduct and report project work as necessary;
Establish and work on the Authority approved tools and mechanisms to develop and monitor the improvement cycle of the entrusted contracts and projects and feedback received from all stake holders;
Ensure that entrusted programmes and initiatives are implemented in time / quality / cost set by the Authority;
Monitor and ensure that the budget measures of the entrusted projects are implemented and introduce an accountability and ownership framework across project owners;
Address health and safety considerations throughout all the projects being entrusted;
Instil a culture of project-based management across the implementation owners of the Authority through training and mentoring;
Synergize Authority decisions, budget measures and other strategic decisions and assist respective Units to report to media, and other ERA Units with other entities to ensure that the Authority provides correct and updated information about a 'project status';
Report on the overall project when and as directed by line superior;
Analyze, Interpret, apply and implement in a timely and appropriate manner any relevant local, International and other directive, conventions, protocols, legislation, procedures and similar, and provide information and guidance on same.

Procurement

Develop and implement all the necessary procurement policies and procedures to provide a transparent and best value procurement environment within the Authority;
Keep abreast with relevant public procurement developments in both national and international fields Including legislations, policies, procedures and Green Public Procurement issues; 3, Coordinate and oversee the entire procurement process, and ensure overall transparency and efficiency;
Ensure that all procurement is aligned with the Authority's processes;
Carry out market research and perform consultations with contractors, bidders, suppliers throughout the procurement process;
Formulate and issue call for tenders in liaison with Management, and carry our market research when necessary;
Ensure that the Authority sources the most cost-effective goods and services with minimise spending costs through effective negotiations;
Analyse, negotiate and draft contractual agreements to ensure appropriate terms and conditions are included to protect the interests of the Authority; and
Perform post-contract evaluations, create and maintain procurement records, ensuring accuracy and integrity of data.

Administrative Support

Ensure that purchases are in-line with the Authority's approved mechanisms including the receipt of goods & services for proper accountability and traceability;
Ensure the timely and quality delivery schedules of the procured services and supplies;
Monitor works and services carried out by the services providers as instructed from time to time by the superior;
Monitor, analyse, report and recommend on the overall supply chain requirements and performance;
Coordinate tender opening sessions and form part of tender evaluation committees as required and other pertinent assignments;
Administer procurement system,s to ensure that data is continuously updated, available, and reliable to the respective employees within the Authority;
Provide training and continuous support to employees in Public Procurement;
Monitor and review progress of goods & service, contractual agreements and initiate invoices for approval and payments; and
Conduct any other administrative duties as instructed by the superior.

Candidates may access all relevant information: https://era.org.mt/careers/

Senior Officer (operations)

Job Description