Aims International Malta is assisting one of our clients who operates within the Education industry with finding an HR Generalist to join and strengthen their current team and department.

Responsibilities

Coordinate onboarding processes for new employees, ensuring documentation, contracts, and system access are completed before commencement.

Prepare employment contracts, offer letters, and associated documentation.

Monitor probation periods and support managers in the process.

Manage offboarding processes, ensuring completion of documentation and communication with stakeholders.

Support recruitment processes, including job postings, candidate communication, and interview coordination.

Assist managers throughout the recruitment process, ensuring a smooth candidate experience.

Act as a point of contact for employee queries, providing guidance on HR policies and procedures.

Support and contribute to the handling of employee relations matters, including performance management and disciplinary processes, ensuring consistency and alignment with HR policies.

Assist in preparing documentation and participate in meetings related to employee relations cases.

Provide guidance to managers on the application of HR policies and procedures, escalating complex matters where appropriate.

Maintain accurate, up-to-date, and confidential employee records in line with GDPR and School policies.

Ensure HR documentation is complete, accurate, and audit-ready.

Prepare and submit documentation required by local authorities within established deadlines.

Support annual administrative processes such as teacher warrants and NoE applications.

Liaise with internal departments (Finance, IT, Wellbeing) to support HR processes.

Support processes related to the employment of international staff, including documentation for work permits and registrations.

Assist in ensuring compliance with relevant regulations and timelines.

Contribute to the implementation and continuous improvement of HR processes and procedures.

Support consistency and best practice across HR operations.

Apply a working knowledge of Maltese employment legislation in day-to-day HR activities, with guidance from the Head of HR where required.

Exercise sound judgement in day-to-day HR matters within established guidelines.

Build positive working relationships with staff and managers.

Provide support to the Head of HR on HR initiatives and projects.

Contribute to the effective running of the HR function.

Support the ethos and values of the school in all interactions.

Requirements

Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field.

Minimum of 2-3 years’ experience in an HR or recruitment role.

Candidates must be eligible to work in Malta and the European Union at the time of application.

Experience within an international organisation is considered an asset

About Us

AIMS International Malta, previously known as Papilio Talent was founded in 2020 and has quickly forged a reputation as one of the leading firms for Executive Search, Talent Development and Recruitment Services in Malta. We are based in the city of Valletta, a historic world heritage site that is the capital of Malta.As a trusted recruitment partner for a wide range of clients in Malta, we specialise in recruiting professionals within various roles and we assist in cross-border searches by looking for candidates that wish to work in Malta or assist Maltese companies looking to expand their operations overseas.

About Us

HR Generalist

Job Description