Administrator for Maintenance

Provides administrative, procurement and operational support to the Maintenance Department, ensuring maintenance activities are properly coordinated, recorded and followed up.

The Maintenance Administrator supports the daily operations of the hotel’s Maintenance Department by coordinating administrative and procurement activities, maintaining accurate records and monitoring departmental performance. Main duties include: Obtaining and following up on supplier quotations. Raising Purchase Orders and verifying invoices. Coordinating contractor appointments and outstanding works. Updating project trackers and Gantt charts. Maintaining asset, warranty and inspection records in MaintainX. Monitoring maintenance KPIs, work orders and departmental performance. Preparing reports on productivity and outstanding actions. Maintaining Time and Attendance records and supporting payroll administration. Following up on maintenance issues raised by management, Guest Relations, guest feedback and social media until resolved. Ensuring all documentation complies with company policies and audit requirements. Applicants should have excellent organisational, communication and analytical skills, strong attention to detail, proficiency in Microsoft Office and the ability to manage multiple priorities in a fast-paced hotel environment. Previous experience in administration, procurement or maintenance support would be considered an asset.