Our client, a worldwide leader in residency and citizenship solutions, is currently looking for a Real Estate Administrator to join their real estate team. In this role, you will provide admin and operational support, ensuring the efficient management of property transactions, listings, and client documentation while delivering excellent client service.

This is an office-based role, offering a salary of up to €25K plus bonus.

Role & Responsibilities

Serve as the primary point of contact for clients

Deliver administrative support across all departments within the team

Draft, process, and maintain contracts, agreements, and other property-related documents

Respond to client inquiries by phone, email, and in person, ensuring prompt and professional service

Keep databases, property records, and client files accurate and up to date in line with company procedures

Maintain organised electronic and physical filing systems while safeguarding confidentiality and accuracy

Notify clients of upcoming lease expiries and manage the renewal or termination process accordingly

Oversee lease terminations on behalf of clients, liaising with internal teams to ensure smooth handover

Uphold compliance with real estate regulations, company policies, and documentation standards

Identify opportunities to improve administrative processes and boost office efficiency

Education, Skills & Experience

1+ years experience in office administration or in a fast-paced client-facing role

Proven experience in client relationship management

Fluency in Maltese and English, both written and spoken - non-negotiable

Knowledge of the local property market

Proficiency in Microsoft Office and CRM systems

Experience working with confidential documentation and maintaining accurate records

Strong organisational and communication skills

Attention to detail and the ability to manage various priorities simultaneously

Ability to work on own initiative

Knowledge or experience within the investment migration or residency industry is a plus

About the Role

Salary of up to €25K + annual bonus

Office-based in St Julian's, Malta

35 hours/week – Monday to Friday, 9:00 – 17:00 (1-hour break included)

Wellness Allowance (post-probation)

Health Insurance

Opportunity to work with a worldwide leader in residency and citizenship solutions

Professional growth and development opportunities

Please, apply with your detailed CV in English.

JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

Owned and operated by JobMatchingPartner Limited since 2019.

Registered office:

Centris Business Gateway II, Level 2G,

Triq is-Salib Ta' L-Imriehel, Zone 3

Central Business District

Birkirkara CBD 3020

MALTA

Recruitment Licence EA00340-2024 issued by the D.I.E.R. in Malta

Company Reg C93587

Salary: €25,000 per year

Administrator - Real Estate

Job Description