Company Secretarial Officer

One of Malta's leading professional organisations is looking for an experienced Company Secretarial Officer to join their team.

In this role, you will provide support to clients while working closely with the Co-Sec Manager and assisting in delivering high-quality services while ensuring compliance with Maltese company law, MFSA regulations, and CSP standards.

This is an office-based role with flexible working hours, offering a salary of up to €35K.

Role & Responsibilities

Assist the Co-Sec Manager and provide support with the coordination and delivery of services across the team

Be the main point of contact for clients and support them with routine company secretarial requirements and governance advice

Manage onboarding of new clients and assist with the collection of KYC/AML

Build and maintain client relationships and ensure that the service delivery is aligned with the regulatory expectations

Liaise with clients, regulators, auditors, stakeholders while maintaining clear communication and alignments with governance regulations

Manage statutory registers, including registers of members, directors, secretaries, beneficial owners and debentures, and ensure that records related to client entities are kept up-to-date

Draft and prepare governance documents including agendas, minutes, resolutions and board packs

Prepare notices, manage proxies, and confirm quorum for Board and Shareholder meetings, ensuring compliance with the Companies Act and Articles of Association

Provide assistance with incorporation, restructuring, striking off and liquidation of client companies

Certify corporate documents and resolutions as required

Assist with the preparation and submission of statutory filings with the MBR while respecting deadlines

Help identify and manage risks related to company secretarial and governance matters

Keep abreast with changes in Maltese company law, MFSA guidelines and CSP regulatory updates

Education, Skills & Experience

A' Level standard of education or higher

2+ years of experience in a company secretarial or similar administrative role

Knowledge of Maltese company law, MBR filings, and MFSA requirements is a plus

Fluency in English (C2/native level), both written and spoken

Proficiency in Maltese is a plus

Strong organisational skills with excellent attention to detail

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Ability to work independently and manage multiple deadlines

Strong interpersonal and communication skills

About the Role

Salary up to €35K

Office-based in Floriana

Flexible working hours

Opportunities for career growth and professional development

On-the-job training and continuous learning support

Please, apply with your detailed CV in English.

• JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

Owned and operated by JobMatchingPartner Limited since 2019.

Registered office:

Centris Business Gateway II, Level 2G,

Triq is-Salib Ta' L-Imriehel, Zone 3

Central Business District

Birkirkara CBD 3020

MALTA

Recruitment Licence EA00340-2024 issued by the D.I.E.R. in Malta

Company Reg C93587

Salary: €35,000 per year