About the Function

Technology is at the core of the knowledge-based organisation. It enables MFSA's strategic and operational objectives to be achieved efficiently and effectively. The Technology team leverages cutting-edge technology, industry standards, and methodologies to provide reliable services to the rest of the organisation and the financial services sectors interacting with the Authority electronically. It is responsible for technology design, information security, development, integration and delivery of all information and communications infrastructure, platforms, and services, working with technology vendors and partners. The Technology team is made up of professionals specialised in relevant areas that include governance and planning, infrastructure and service management, information systems, and security. Officials from Technology also participate and give their contribution in several European committees, expert groups, and industry fora.

About the Role

As a Junior IT Planning Officer, you will support the day-to-day operations of the IT Planning team and contribute to the effective administration, coordination, and governance of Technology related activities. Your responsibilities will include, but are not limited to, the following:

Coordinating technology procurement and contract administration activities, including purchase requisitions, budget monitoring, contract and licence renewals, invoice processing, reconciliations, and liaison with suppliers and internal stakeholders such as procurement and finance;
Coordinating the delivery, receipt, and distribution of technology equipment in collaboration with the relevant technology teams and suppliers;
Assisting in the disposal of technology equipment in accordance with established procedures and under the guidance of senior team members;
Maintaining the NSO Intrastat system by updating invoice-related information provided by the Finance team;
Maintaining IT planning records, management information, correspondence, and documentation, ensuring that information is accurate, up to date, and processed in a timely manner;
Monitoring stationery and consumable stock levels within the technology function, coordinating replenishment activities, and managing related deliveries;
Managing hardware repair requests raised, including liaison with suppliers and the processing of insurance claims;
Maintaining and updating the technology travel plan and calendar, ensuring information is accurate and current;
Providing administrative and operational support to technology projects and initiatives, as required;
Undertake any other duties as assigned by the Head and/or as may be required by the MFSA from time to time based on the exigencies of the Authority.

About You

We are seeking candidates with a keen interest in technology planning, procurement, contract administration, and organisational coordination.

The role calls for an academic qualification in Information Technology, Information Systems, Computer Science, Business Information Systems, Business Administration or a relevant field at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least five (5) years of relevant experience, we would still be interested in speaking with you.

Skills and competencies:

Strong attention to detail and comfortable working with numerical data;
Able to follow procedures and instructions diligently;
Effective team player with good interpersonal skills;
Willingness to learn and develop professionally;
Knowledge of public procurement regulations and procedures will be considered an asset.

Other Information

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.gov.mt under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.mt.

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Junior IT Planning Officer

Job Description