We are seeking to recruit a Human Resources Administrator to join the HR team in Malta on a full-time or full-time reduced basis. He / she will be responsible for performing administrative work, preparing documents, employee relations and submitting reports.

Responsibilities include:

Responsible for the administration of the recruitment process.
Ensuring all recruitment packs are filled and relevant documentation submitted.
Liaise with Government agencies such as Jobsplus, Identita and Inland Revenue, for the submission of forms and other schemes.
Chasing employees and collecting documentation
Assist in the documentation of work permits.
Assist in the documentation of training, including IIS.
Setting up interviews and sending calendar invites.
Assisting with the time and attendance module.
Create and maintain employee personal files.
Assisting employees and HOD regarding queries, issues, policies and procedures.
Coordinates and assists with the planning of staff parties and activities.
Works closely with all the departments to ensure a positive work environment.
Maintains department office area in an organised and professional manner and replenishes office supplies and equipment as needed.
Monitors day-to-day sick leave and liaises with both company doctors and the head of department.
Ensure that all sick certificates are inputted and filed accordingly.
Implements and maintain the departmental filing system.
Receives and documents reports of workplace injuries, ensuring all necessary details are recorded.
Responsible for handling and processing invoices and raising purchase orders as required.
Submitting data for Mizzi Organisation Discount Card issuance and renewals.
Support the HR team as required and other duties as assigned from time to time.

The ideal candidate would:

Be able to speak, read and write fluently in English.
Have an A' level standard of education.
Be IT literate, preferably ECDL certified.
Have excellent verbal and written communication skills.
Be able to work independently as well as part of a team.
Be able to organise and prioritise multiple duties within time constraints.
Maintaining confidentiality of data.
The candidate must be attentive to detail and diligent.

Interested parties are requested to submit their CV and covering letter.

Human Resources Administrator

Job Description