The ideal applicant would be someone who is organised, works diligently and is willing to learn and grow within the company.

Responsibilities

Schedule interviews and manage the interviewing schedules for the Managing Director
Prepare agency CVs
Update internal database during all stages of the interviewing process
Follow up on job offers and update job offers list on database for reporting
Assist with the preparation of documents required for employee orientations and staff on-boarding as required - including employee placements as requested
Manage the shared calendar (adding meetings, interviews, orientations sessions as required)
Reception duties - answer telephone, door, greet visitors, sort outgoing/incoming mail and deliveries whilst ensuring the reception area is kept tidy
Ensure office stationery stock is updated
Ensure office upkeep; scanner/printer is functioning properly; office cleaned professionally every Wednesday and Friday; help manage filing system – making sure to update old documents, remove unnecessary or outdated documents from physical files and any other office upkeep duties as may be required
Assist the Director with office-related requests (e.g. printing of documents, requests to format, edit content) as well as, agenda
Assist with any other ad hoc admin-related tasks as required

Qualifications

Previous experience in an admin role of 1 year or more
Ideally in possession of a University Degree or Diploma or equivalent qualification in Business Administration or Business Management
A qualification in Human Resources would be an asset

Required Skills

Preferred Skills:

Administrative Assistant & Receptionist

Job Description