📢 We’re Hiring: Administration & Trade Assistant | Malta 🇲🇹

Are you highly organized, detail-oriented, and confident working in a fast-paced environment? Do you enjoy keeping things running smoothly behind the scenes while working with multiple teams and stakeholders?

We’re looking for an Administration & Trade Assistant to join our Marketing team in Malta, reporting to the Area Manager.

🎯 What you’ll be responsible for

In this diverse role, you’ll play an important part in supporting our day-to-day operations, with responsibilities including:

🔹 SAP & Finance Support – managing Purchase Orders, Goods Receipts, invoices, Sales Orders, payment allocations and cheque payment runs.

🔹 Trade & Events – supporting vendor creation, contract management and monthly self-billing processes.

🔹 Customs & Excise – preparing customs declarations and documentation for incoming and outgoing finished goods, while maintaining accurate stock records.

🔹 Office Administration – maintaining records and filing systems, supporting reports and presentations, and coordinating meetings.

🔹 Travel & Logistics – arranging domestic and international travel, accommodation, transport, visas and itineraries in line with company policies.

🔹 Stakeholder Support – working closely with internal teams, distributors, suppliers and service providers to ensure smooth and efficient processes.

👤 What we’re looking for

You’ll ideally have:

✅ Proven experience in administration within a busy office environment

✅ Working knowledge of SAP

✅ Excellent organizational and time-management skills

✅ Strong attention to detail and accuracy

✅ The ability to prioritize multiple tasks and solve problems proactively

✅ Good knowledge of Microsoft Office – Outlook, Word, Excel & PowerPoint

✅ Experience coordinating travel arrangements

✅ Strong communication and interpersonal skills

🌟 Why this role?

This is an excellent opportunity for someone who enjoys variety, takes ownership, and wants to work across administration, trade, finance, customs, logistics and stakeholder management in a dynamic environment.

📍 Location: Malta

💼 Position: Administration & Trade Assistant

🏢 Department: Marketing

👤 Reports to: Area Manager

👉 Apply now or share this opportunity with someone who could be a great fit!

Administration and Trade Assistant

Job Description