We are seeking to recruit a Leasing Administration Officer to support a well-established organization within the local automotive industry. The chosen candidate will assist in overseeing and managing the daily administrative requirements of the leasing function.

Main Duties & Responsibilities

Provide day-to-day support to the Operations Executive and Sales Manager.
Supervise, administer, and monitor the daily workflow within the Leasing Administration function.
Handle and process documentation related to new vehicles, including insurance and licensing.
Liaise with insurance providers regarding renewals.
Process road license renewals.
Coordinate with the Finance Department regarding invoicing for services such as car washes, pest control, stationery, water, cleaning services, and fuel.
Attend any training required by the company.
Assign new vehicles to the appropriate car wash centre.
Process CVA payments and issue invoices to clients.
Identify vehicles requiring VRT testing and forward the information to the respective contact person.
Manage citation payments, petitions, point transfers, and client invoicing.
Ensure that no penalty points from fleet vehicles are incorrectly attributed to company directors.
Welcome visitors at reception and guide them to the appropriate staff member.
Close and archive files for sold vehicles and arrange for insurance credit notes.
Open files for new vehicles both replacements and new leasesas sign drivers, and maintain proper filing.
Maintain a high standard of work and service at all times.
Adhere to all company policies and procedures.

Job Requirements

O Level standard of education
Good working knowledge of Microsoft Office applications
Strong verbal and written communication skills in both Maltese and English

Interested in joining a dynamic team and building your career within the automotive sector?

If you are organized, customer-oriented and eager to contribute to a growing operation, we encourage you to apply and take the next step in your professional journey!

Leasing Administration Officer

Job Description