Malta International Airport plc is looking for an experienced and dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects Department.

Purpose of Position

To support the Cost Controller & Quantity Surveyor and the Technical Projects team in the commercial, financial and contractual administration of the Company's CAPEX projects. The role assists with quantity surveying, payment certification, cost control, contract administration, procurement coordination, budget monitoring, cash flow forecasting, and project cost reporting.

Main Responsibilities

Quantity Surveying & Commercial Administration

Assist in reviewing and administering Interim Payment Applications (IPAs), Interim Payment Certificates (IPCs), and Variation Orders (VOs)
Support the preparation of cost estimates, valuations, final accounts and commercial assessments
Review contractor and consultant submissions and maintain accurate commercial records and registers
Liaise with Project Managers, consultants, contractors and suppliers on commercial and contractual matters

Payment & Invoice Administration

Coordinate approval workflows for payment certificates, variations, invoices and commercial submissions, including the required approvals and signatures
Track contractor and consultant invoices from submission through approval and payment
Liaise with Procurement and Finance to support timely processing and maintain payment, invoice and certification registers

Cost Control, CAPEX & Reporting

Monitor project costs against approved budgets and CAPEX allocations
Maintain cost trackers, commitments, expenditure records, forecasts and cash flow projections
Assist with cost reconciliations, budget reviews and variance analysis
Prepare project cost status reports, dashboards, CAPEX updates and management summaries

RFQ, Tender & Contract Administration

Assist in issuing RFQs and administering tender processes
Prepare commercial comparisons and tender evaluation summaries
Maintain contract registers, track contractual obligations and support document control

ACC Cost Management Administration

Create and maintain budget line items in the ACC Cost Management module in accordance with approved budgets
Allocate commitments, purchase orders, invoices, IPCs and actual costs to the appropriate budget line items
Register and maintain contracts and purchase orders, input payment application summaries and track VOs as change orders
Maintain accurate project cost, commitment, forecast and cash flow data and support financial reporting through ACC

General Project Support

Maintain project documentation, reports, registers and correspondence
Assist in preparing management reports and presentations and support the Technical Projects team with project coordination and administration

Requirements

A diploma or degree in Quantity Surveying, Construction Management, Project Management, Engineering, Finance or a related discipline
Previous experience in quantity surveying, cost control, contract administration or project administration is desirable
Knowledge of construction contracts, payment certification, variation management and CAPEX project environments is considered an asset
Proficiency in Microsoft Excel; experience with Autodesk Construction Cloud (ACC) Cost Management or a similar system is considered an asset
Strong numerical, analytical, organisational and communication skills, with attention to detail and the ability to manage multiple priorities

Key Performance Indicatiors

Timely processing and tracking of IPAs, IPCs, invoices and Variation Orders
Accuracy and completeness of project cost records, registers and ACC Cost Management data
Timely preparation of cost reports, CAPEX updates and cash flow forecasts
Effective monitoring of budgets, commitments, forecasts and actual expenditure
Compliance with internal approval, procurement and document-control requirements
Responsive and accurate support to the Technical Projects team and relevant stakeholders

Benefits

Training and opportunities for personal development
Recognition and rewards for hard work
Medical insurance
Free fresh fruit
Employee discounts at retail and food & beverage outlets at the airport and Skyparks
Free regular health checks and medical tests
Unlimited access to SkySpirit gym
Staff parking facilities

Assistant Quantity Surveyor & Cost Control

Job Description