Our client is seeking an organised, proactive, and hands-on Office Administrator on a reduced hour basis of 30 hours weekly to join their Family Office in Malta. The successful candidate will provide administrative and office management support to the existing team, ensuring the smooth day-to-day operation of the office.

Responsibilities

Provide comprehensive administrative support to the team.
Coordinate and manage travel arrangements for Directors and Ultimate Beneficial Owners (UBOs).
Organise meetings, prepare agendas, and coordinate schedules, including meetings involving colleagues based in Luxembourg.
Manage supplier contracts and maintain accurate records.
Oversee the general upkeep of the office, ensuring a professional working environment.
Liaise with external service providers to ensure a high standard of service is consistently delivered.
Support the team with general office management duties and assist with additional administrative tasks as required.

Working hours: Monday - Friday from 8:30am - 3pm, with 30 minutes break.

Requirements

Previous experience in an administrative or office management role.
Highly organised with excellent administrative, organisational, and time management skills.
Proactive, hands-on, and able to work independently while contributing effectively within a small international team.
Strong sense of responsibility, accountability, and professionalism, with a commitment to maintaining high ethical standards.
Excellent communication and interpersonal skills, with the ability to build positive working relationships.
Able to prioritise, multitask, and perform effectively in a dynamic environment.
Flexible, adaptable, and capable of identifying and completing tasks with minimal supervision.
Proficient in Microsoft Office applications.
Positive attitude with a good sense of humour and a collaborative approach to teamwork.
Understanding of French would be an asset.
Excellent level of English, and also Maltese would be preferred.

About Us
Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

Administrative Assistant (Reduced hours)

Job Description